Make a Moving Inventory That Keeps Boxes Going to the Right Room

Know what you packed, where each box belongs, and which items need special attention—with a room-by-room moving inventory you can use before, during and after the move.

If you’re also sending a parcel as you get ready to move, the Send page shows the options and prices that apply.

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What does a good moving inventory do?

It gives you a clear record of what is packed and where it should go. That makes it easier to direct boxes to the right rooms, notice if something is unaccounted for, and explain which goods need extra care.

What should you have ready before making your list?

A list you can update easily, such as a note on your phone.
A way to label boxes clearly with their destination room.
Your phone or camera for photographing valuable or fragile goods.
A short list of specialist items, valuables and important documents to discuss with your provider.

What details should you record for each box?

Give each box a unique number, then note its destination room and a brief description of what’s inside. Add a handling note where it matters, such as “fragile.” Use the same number on the box and in your list so you can match them quickly.

How do you make a moving inventory step by step?

Work through one room at a time and list each box or loose item.
Label every box with its number and destination room. Add a short contents note and a handling warning when useful.
Photograph valuable or fragile items before packing. You can also photograph a box’s contents before sealing it, then match the image to its box number.
Tell your provider about specialist or unusually fragile items before the move.
Raise valuables and important documents with your provider, and make clear which documents or valuables you plan to keep with you.
Keep the inventory easy to access, and use it to guide boxes into their destination rooms.

What should you check before and after the move?

Before loading, walk through your list and point out specialist or fragile items.
Check that your valuables and documents have been discussed and that you know which ones you’re keeping with you.
At the destination, use the room labels to direct boxes and compare the delivered goods with your inventory.
Note any item that appears missing or damaged and raise it with your provider.

What moving inventory mistakes should you avoid?

Using vague labels such as “miscellaneous” instead of a room and brief contents description.
Relying on where a box sits rather than labelling its destination room.
Forgetting to identify specialist or fragile items before loading.
Leaving valuables and important documents unmentioned.

If your move also involves sending a parcel, Moveka is Kenya’s largest courier and one of Kenya’s most deeply connected courier networks.